Ancillary Meetings Planning

As part of the 2024 International Conference on Information Systems (ICIS), the Association for Information Systems (AIS) is seeking participation by all Information Systems organizations to conduct an ancillary meeting at ICIS.

Should you require assistance or have questions during this process, contact Julie Rule at julie@aisnet.org.

Reminder: All workshops should be submitted as workshops.

Workshops are typically half- or full-day sessions that facilitate discussion and exploration of ideas, techniques, and methodologies that advance research, teaching knowledge of IS-related concepts, or products from industry and their application to academia, educational curricula, or industry practice.

Key Benefits to using the OAM Site to plan your ancillary event:

  • SIG and Ancillary events arranged through the OAM receive the best available audio/visual and food & beverage rates.
  • Your event attendees will have the convenience to book during the ICIS registration process, or to add your event to their itineraries after registration.
  • Hotel management – Ancillary event organizers can opt to take advantage of AIS’ meeting planning services to negotiate on your behalf to plan your event exactly how you want.

PLEASE NOTE: Additional details (food and beverage, audio visual, etc.) along with the OAM form link to submit your request will be posted June 2024.

Ancillary Meeting Registration Report

Registration
· Listing your group on the Official ICIS Registration Form
· Processing payment
· Scheduled registration reports
· Refunds
· Scheduled financial reports
· Name badges (following official conference format only)
· Badge ribbons (as available) and lanyard
· Onsite registration service
Meeting Planning
· Logistical planning
· Discounted menus and menu planning
· Discounted AV prices
· Audio-visual equipment recommendation
· Room layout recommendation
· On-site coordination
· Hotel bill review
Ancillary Meeting Registration Reports
We will post the number of registrants on the “Ancillary Meetings” page on the ICIS 2024 website by end of the day, every Tuesday beginning in October.
You will receive a full report with names, dietary restrictions, email address (TBD), twice before the conference begins.
– You will receive the most current report when you check in at the onsite registration desk.
Fees
Meeting Planning Coordination Fee (Applicable to all SIG/Ancillary Meetings and meeting location)
· No planning coordination fee – Only applicable to SIG Business Meetings (without audio visual and/or food and beverage) and AIS related groups such as journals, affiliated conferences, AIS business meetings, etc.
· $250 – Only applicable to SIGS and Chapters. Flat fee regardless of number of days or events.
· $350 – Non-AIS affiliated groups (1-day event), or workshops, and ancillary receptions
· $500 – 2-day event
· $650 – Events three or more days

Should you have any questions during this process, please contact Julie Rule at julie@aisnet.org.